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Accessing Shared Mailboxes in New Outlook

Bill Brown

Did your Outlook update to a new and weird looking version of Outlook? Are you looking for your other inbox (mailbox) or perhaps your shared folders? If your Outlook looks like the new Outlook shown below, we can help!

New Outlook UI

If your email looks like the above, then the next image of Outlook will certainly help. To find those shared mailboxes or folders that have been shared with you in this new version of Outlook you’ll want to look for “Shared with me” in the left-hand navigation pane. This will be located towards the bottom of the window when you scroll down. See the image below.

After clicking on the “Shared with me” you should now see your shared mailboxes and other shared folders that have been shared with you. If your still unable to find it or have questions reach out to our M Cubed Team and we can help with your questions about the new Outlook.

5 Essential Computer Habits Every User Should Know

James Tabor

In today’s digital age, where technology is an integral part of our daily lives, understanding good computer habits is crucial for a smooth and secure user experience. Whether you’re a casual user or rely on your computer for work, adopting these habits will not only enhance your productivity but also protect your valuable data. Here are five essential computer habits every user should know:

  1. Regular Software Updates: Keeping your operating system, applications, and antivirus software up to date is paramount. Updates often include patches for security vulnerabilities and performance enhancements. Set your system to automatically update software whenever possible, or manually check for updates regularly.
  2. Strong Password Management: Your passwords are the keys to your digital kingdom. Create strong, unique passwords for each account, incorporating a mix of uppercase and lowercase letters, numbers, and symbols. Consider using a reputable password manager to securely store and manage your passwords.
  3. Backup Your Data: Data loss can occur due to hardware failure, malware, or human error. Regularly back up your important files and documents to an external hard drive, cloud storage service, or both. This ensures that even if something goes wrong with your computer, your data remains safe and accessible.
  4. Practice Safe Browsing: Exercise caution when browsing the internet. Avoid clicking on suspicious links or downloading files from unknown sources, as they may contain malware or phishing attempts. Use reputable antivirus software and enable browser security features like popup blockers and safe browsing modes.
  5. Be Mindful of Email Security: Email is a common vector for cyber threats such as phishing scams and malware distribution. Be cautious when opening email attachments or clicking on links, especially if they’re from unfamiliar senders or seem suspicious. Verify the legitimacy of emails before taking any action and avoid sharing sensitive information via email whenever possible.

By incorporating these five computer habits into your routine, you can significantly reduce the risk of security breaches, data loss, and other common computer-related issues. Remember, proactive measures such as regular updates, strong passwords, backups, safe browsing, and email security are essential pillars of a secure and productive computing experience. By staying informed and practicing these habits diligently, you’ll be better equipped to navigate the digital landscape safely and effectively.

 

Safely Handle Email Attachments and Links

  1. Verify the sender
    Before opening any attachments or clicking a link, verify the senders email address. If the email address is suspicious or looks unfamiliar, reach out to the sender via a known contact method to confirm its legitimacy.
  2. Don’t Open Unexpected Attachments
    Even if an email looks legitimate, if you weren’t expecting an attachment, don’t open it. If you were expecting an email but are unsure whether an attachment was to be sent, reach out to the sender and confirm they meant to send an attachment.
  3. Hover Over Links
    Before clicking a link in an email (or mostly anywhere), you can hover your cursor over the link to see the URL. Most apps also show a small preview of what the website looks like. With this information, you can determine whether the link is safe to click.
  4. When in Doubt, Delete
    If you have any uncertainty with an email and you are unable to verify its legitimacy, it is best to be cautious and delete it. It will always be safer to miss an email than risk compromising you or your company’s data.